Looking for meaningful work where no two weeks are the same?

We’re looking for a Grants & Compliance Manager to help lead the donor side of our humanitarian healthcare projects in Ukraine. This is not a typical office job, though plenty of office work comes with it. Some days you’ll be reviewing an agreement, writing a donor report, or coordinating with colleagues across departments. Other days you’ll be visiting field teams, meeting partners, and staying close to how activities are really going.

As Grants & Compliance Manager, you are the focal point for our donors and consortium partners and the person who keeps each project accountable and audit-ready. You make sure we meet every donor requirement and deadline, you lead our reporting, and you keep the whole project team moving together — while the field teams lead delivery on the ground.

We’re a relatively small organisation, which means people don’t hide behind job descriptions. Everyone helps where needed. Sometimes you’ll focus on compliance and reporting; sometimes you’ll find yourself helping solve a staffing issue, supporting procurement, or filling a temporary gap. Flexibility and a hands-on attitude matter just as much as planning and coordination.

What you’ll be doing

• Acting as the focal point for the donor and, on consortium projects, for the lead / partner organisation and partners — attending their meetings and briefing STEP IN and partners both ways.
• Reviewing MoUs and contracts and making sure STEP IN stays compliant with all donor requirements and deadlines.
• Leading donor reporting (interim, final, and ad-hoc) — writing the reports with inputs from MEAL, Field Coordinators, the Medical Advisor, HR, and Finance.
• Preparing and running the project kick-off, and leading the weekly internal project meeting on consortium projects.
• Tracking progress, indicators, budgets, and timelines, and following up with Finance to keep everything on time.
• Working closely with the Field Coordinators (who lead day-to-day delivery) and the assigned senior-management supervisor, who gives the final check before submissions.
• Keeping each project ready to answer to the donor at any time — on paperwork and on implementation.
• Covering gaps and stepping in wherever support is needed — because in a small NGO, everyone occasionally wears multiple hats.
• Visiting project locations regularly and staying close to the realities of field implementation.
• Helping improve systems, processes, and ways of working across the organisation.

What we’re looking for

• Experience with donor-funded projects and familiarity with donor requirements, compliance, and reporting(experience with consortium projects or institutional donors is a strong advantage).
• Fluent English; Ukrainian or another Slavic language is a strong advantage.
• Highly organised, able to keep track of multiple moving parts and deadlines at once.
• Strong communication skills across very different people — from field staff and doctors to donors and partners.
• A problem-solver who takes ownership rather than waiting for someone else to.
• Comfortable taking responsibility and coordinating people you don’t line-manage.
• An understanding that humanitarian work requires flexibility and that priorities can change quickly.
• Confident with Excel, Word, and project/reporting tools.
• Willing to travel regularly and spend time in the field.
• A valid driver’s licence, and willing and able to drive regularly as part of the work.

Contract start date and duration

• Start date: as soon as possible.
• Duration: 6 months.

What we offer

• A full-time consultancy position with a monthly remuneration of EUR 2,400 paid against invoice.
• Accommodation in a guesthouse.
• An international, supportive working environment.
• A team that feels like a second family — where people genuinely care about one another and enjoy working together.
• High professional standards and a shared commitment to doing meaningful work well.
• A good holiday policy and attention to mental well-being — because humanitarian work is demanding and you can’t pour from an empty cup.
• Opportunities for professional development and learning.
• A role with a lot of autonomy and room to shape how things are done.
• Reliable safety protocols in the context of working in an active conflict zone.