Finance and Admin Officer

Background:

Vétérinaires Sans Frontières Germany (VSF Germany) is a non-profit organization that has been working in the Greater Horn of Africa since 1998. VSF G’s headquarter is in Berlin with a regional office in Nairobi, Kenya. VSF G is legally registered and operates in Ethiopia, Kenya, Somalia, South Sudan, Uganda and Sudan. VSF G works with people whose livelihoods is based or closely linked to livestock, namely: pastoral and agro-pastoral communities, and service providers in the livestock sector including fisheries, apiculture, local authorities and partners.

VSF Germany seeks to recruit a well rounded, qualified and well experienced finance and admin officer to support the projects in Uganda. The initial contract will be for 1 year with possibility of extension dependent on performance and/or funding. This position is designed to have very regular field travels within Uganda and sometimes to very remote areas. The post holder will undertake the following duties/responsibilities:

Key responsibility areas include, but are not limited to:

• Grant Management support in assigned projects.
• Provide financial, logistical & administrative support to the projects.
• Implement donor financial regulation in funds management.
• Manage the Projects finance and oversee all local procurement ensuring that donor and Organization’s policies are adhered to.
• Manage the project petty cash, keeping records of all field financial transactions.
• Submit monthly returns both hard copies and soft copies to the regional office.
• Prepare backups of financial documents both hard and soft copies.
• Support preparation of cash forecasts, requests and submission to regional office to ensure flawless cash flow.
• Assist in monitoring of expense levels to avoid over expenditure and mis-postings of expenses.
• Support Program Manager and field staff in drafting budgets, preparing field documentation and submission of field returns.
• Manage contracts with 3rd parties and supervise services rendered to the projects.
• Ensure stock cards and fuel cards are well kept with up to date fuel usage and stock records.
• File and manage staff contracts at field level.
• Supervise support staff as appropriate.
• Follow up on field staff leaves and share with line managers.
• Ensure that Timesheets are prepared well and in time each month.
• Report monthly on finance and admin aspect in the prescribed manner.

Person Requirements/Qualifications:

• Degree in accounting or related discipline from a recognized institution.
• Qualifications as a Certified Public Accountant is mandatory.
• At least 3 years’ hand-on experience in similar position.
• Experience working with Non-Governmental Organization(s) will be an added advantage.
• Computer literacy with good command in Microsoft office a must.
• Excellent negotiation and communication skills.
• Knowledge of any accounting software is an added advantage.
• Navision/ Dynamic 365 BC more desired.
• Ability to work in a diverse team, impartiality and able to work under strict deadlines.