Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Head of Resources Management, and in close collaboration with the Regional Office (RO) for the Federated States of Micronesia in the Chuuk Sub-Office, and in coordination with the Supply Chain Division at Headquarters (HQ), the Supply Chain Officer will be responsible and accountable for overseeing the supply chain activities, guided by Supply Chain Management (SCM) objectives to deliver quality goods/services to the beneficiaries at optimal price and in a timely manner.
Responsibilities
- Conduct strategic planning for supply chain-related activities of the Chuuk Sub-Office and reconstruction portfolio in close collaboration with internal and external stakeholders, implementing partners, contractors, government counterparts, and relevant units at CO, the Regional Office for Asia and the Pacific (ROAP), and HQ.
- Conduct logistics capacity assessments and market research to keep decision-makers abreast about local market trends and developments; analyse statistical data and market reports on the commodity situation, production patterns, and availability of goods and services.
- Supervise, manage, and provide guidance for all SCM-related tasks and activities supporting the reconstruction and recovery portfolio, including planning, budgeting, scheduling, and provision of goods, services and works required for programme implementation.
- Lead and supervise supply chain activities within the Chuuk Sub-Office, including procurement, warehouse management, transport and distribution, fleet, assets and facilities management, contract management, logistics information management and reporting, while providing guidance and training to relevant staff on applicable policies, rules and procedures.
- Identify supply chain bottlenecks (value stream mapping) and optimise the processes to fill the gaps and ensure beneficiaries receive quality goods and services in a timely and efficient manner.
- Review procurement requests, identify service providers, and evaluate information regarding vendors’ performance in terms of quality, prices, and timely delivery of goods/services. Maintain a pool of qualified vendors.
- Solicit bids, quotations, and tender documents, oversee the bidding process and provide guidance for executing the procurement transactions, analyse the offers assuring conformity to specified requirements; conduct appraisals and select suppliers, and confirm terms of payment; supervise the preparation and processing of the purchase orders, and ensure receiving authorisation in line with the CO’s Delegation of Authority (DOA) matrix.
- Liaise with the programme management and provide first-line technical support in the preparation and issuance of “Call for Proposals” and bidding documents for the tendering processes of the programmes/projects. Ensure that bidding processes are conducted fairly, transparently and in accordance with the existing procurement rules and regulations.
- In coordination with relevant parties, ensure timely submission of asset procurement and other reports within the Sub-Office, RO and relevant HQ departments, as appropriate.
- Establish and manage appropriate and robust internal control mechanisms for the SCM process to safeguard the Organisation’s assets and prevent fraud, while ensuring that Sub-Office-specific administrative procedures are in place and followed in accordance with the Organisation’s rules and regulations.
- Monitor the maintenance and repair of office facilities, warehouses, operational sites, and reconstruction-related assets, including preventive maintenance arrangements where appropriate and cost-effective.
- Supervise, train and guide the SCM staff of Sub-Office Chuuk, while monitoring, evaluating and promoting their professional and career development.
- Represent the Chuuk Sub-Office in UN inter-agency meetings, logistics and supply chain forums, and engage with contractors, suppliers, government counterparts and other stakeholders supporting the reconstruction programme.
- Perform such other relevant duties as may be assigned.
Required Qualifications and Experience
Education
- Master’s degree in Business Administration, Supply Chain Management, Logistics, Procurement, or a related field from an accredited academic institution with five years of relevant professional experience; or,
- University degree in the above fields with seven years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
- Experience in managing diverse procurement and logistics operations; and,
- Demonstrated experience in training and managing large teams of co-workers, managing vendors and suppliers.
Skills
- Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM’s system and processes as they apply to procurement and logistics; and,
- Excellent level of computer literacy and good knowledge of Oracle is an advantage.
Languages
For this position, fluency in English is required (oral and written).
Working knowledge of another official UN languages (Arabic, Chinese, French, Russian, and Spanish) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
How to apply
Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to all clearances, including medical and security as well as accreditation, any residency or visa requirements. Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, harassment, sexual harassment, abuse of authority and any forms of discrimination. IOM is committed to promote the protection and safeguarding of all children.
IOM conducts reference checks and background verification, including through system wide databases such as ClearCheck, to help ensure that candidates have no record of misconduct, including on sexual harassment, sexual exploitation and abuse, or fraud. Candidates are expected to uphold these standards and principles at all times.
IOM does not charge any fees at any stage of the recruitment process—whether for application, interview, processing, training, or otherwise—and does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM WAVE system (for internal candidates link here). The online tool also allows candidates to track the status of their application. Only shortlisted candidates will be contacted. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.